Essex North Shore is seeking a bilingual Administrative Assistant to primarily support Admissions and other academic programming. This is a school year position, 7:30 am - 3:30 pm daily, with occasional early morning or evening coverage. 

As an employee of Essex North Shore Agricultural & Technical School District, you are offered a number of robust benefits that support you, your family, and your professional growth. More specifically, for must full-time and part-time (in excess of 20 hours per week) employees, we offer: 

• Competitive wages that compensate you for your knowledge, skills and abilities in the workplace.
• Generous employer-covered health insurance (Employer/Employee premium cost sharing at 75/25). Coverage options are through the Group Insurance Commission. 
• Comprehensive dental insurance through Delta Dental of Massachusetts, currently covering over 90% of dentists throughout Massachusetts. 
• Professional development opportunities, including tuition reimbursement and free, paid training. 
• Supplemental income earning opportunities, such as athletics programming, integration academies, and club advisor positions.
• Affordable term life insurance through the Group Insurance Commission providing your family or loved one(s) with financial security in the event of an unforeseen passing. 
• Employee Assistance Programming for behavioral, health, financial planning, and legal resources. 
• Wellness programming including spin, yoga, and other classes that are tailored to your busy schedule and health goals. 
• And so much more!

Satisfactory CORI, SAFIS, and SORI required.

This position is part of the collective bargaining agreement (CBA) with AFSCME Local 245. The CBA can be accessed on the District website.

JOB DESCRIPTION

Administrative Assistant  

The Administrative Assistant supports the assigned department by welcoming students, staff, and visitors to the department and providing administrative support to the department.   

FAIR LABOR STANDARDS ACT (FLSA) CLASSIFICATION: 

This position is classified as Non-Exempt.

REPORTING STRUCTURE:

The Administrative Assistant reports to the Principal or their designee.  

QUALIFICATIONS: 

1. High school diploma or equivalent
2. Administrative experience in a school or office 
3. Exceptional Customer Service Skills
4. Ability to work as a member of a team
5. Superior organizational skills and attention to detail
6. Proficient in Microsoft Office including Excel, Word, PowerPoint and Google Suite; experience with databases
7. Excellent written and verbal communication skills
8. Ability to set priorities and self-initiate
9. Ability to multitask and work in a fast paced environment
10. Such alternatives to the above qualifications as the Superintendent-Director may find appropriate and in conformity with state and federal law

DUTIES:

1. Provide administrative assistant support to assigned departments, including maintaining calendars, scheduling meetings, appointments, and travel arrangements, sending letters and other written and verbal communications, maintaining files, etc., as requested.
2. Provide a safe, welcoming, efficient, and informative office for staff and students.
3. Maintain strict confidentiality regarding students, parents, and staff.
4. Determine priority in workload and assess the urgency of student requests or incidents that arise and handle accordingly.
5. Assist in answering, screening and forwarding incoming calls to the appropriate personnel.
6. Assist other clerical staff as needed.
7. Keep the reception area tidy and presentable.
8. Perform such other tasks and assume such other responsibilities not inconsistent with the role, as the Manager of Transportation or designee may assign.

PHYSICAL WORKING CONDITIONS:

This work is performed indoors, requires extended periods sitting, and extended periods in front of a computer.

TERMS AND CONDITIONS OF EMPLOYMENT:

1. This is a 210 day position at 40 hours per week.
2. This position is part of the Collective Bargaining Agreement between the American Federation of State County and Municipal Employees, Council 93, Local 245 and the School District.